California Alumni Association at UC Berkeley

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November 7, 2009

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Event Services Coordinator
Alumni House, UC Berkeley

The Cal Alumni Association (CAA) is looking for an outstanding event services coordinator who has initiative and great interpersonal skills. The coordinator will serve clients who rent our unique facility – the Alumni House. We are looking for an exceptional candidate that will assist in achieving revenue targets and delivering a net profit for the department. Our top candidate will possess a combination of event management, customer service, catering and some supervisory experience. The position will report to the Manager, Facilities and Event Services.

The Alumni House is located on the University of California, Berkeley (UCB) campus. Therefore we must comply with applicable UCB campus facility and emergency preparedness policies. Please visit our web site for more information about CAA and the Alumni House at: alumni.berkeley.edu

REQUIRED QUALIFICATIONS:

Bachelor's degree

Experience in the hospitality/hotel industry and/or facilities management

Excellent customer service, organizational, prioritization, interpersonal, written and verbal communication skills

Experience in event planning and management

Flexibility to work evening and weekend events

Experience working with EMS software or similar event-management software

Excellent computer skills in word processing, e-mail, calendar, and spreadsheet applications

Must be able to lift, push and pull up to 40 pounds

PREFERRED QUALIFICATIONS:

Experience hiring and supervising a diverse staff

Knowledge of OSHA standards, compliance requirements

Knowledge of the Cal Alumni Association and of UC Berkeley

Knowledge of general UCB campus policies and protocols

SUMMARY OF RESPONSIBILITIES:

Point of contact for all events held at Alumni House

Coordinate and schedule all room reservations

Assist clients to meet their catering, set-up/clean-up and audio/visual needs

Solicit, schedule, and prepare estimates for rental clients; ensure clients are billed, and pursue delinquent accounts

Assist with recruiting, hiring, training, scheduling and overseeing a team of about 10 event assistants

Adhere to the annual departmental budget and meet revenue targets

Assist with continental catering services to clients, purchasing food and supplies as needed

Consider guests with disabilities when planning and assisting events

Train employees on proper emergency preparedness and response

Support internal events and campus-wide events that CAA is co-sponsoring

Other duties as assigned

Salary & Benefits: This is a full-time position working 30/hours per week. Salary range will be commensurate with job duties and experience. CAA offers excellent health care and generous paid time-off benefits, a supplemental benefits package, 403(b) program, pension plan, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

To Apply: Please submit your cover letter and resume to: Mrs. Donna Houser at recruiting@alumni.berkeley.edu . Please send your documents as an attachment in either MS Word or PDF format. Resumes without cover letters will not be accepted. Deadline to apply is Monday, October 12, 2009.

California Alumni Association
Alumni House
University of California, Berkeley
Berkeley, CA 94720-7520
Phone: (510) 642-7026 Fax: (510) 642-6252

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Alumni House
Berkeley, CA 94720-7520
Toll-Free: (888) CAL-ALUM
Phone: (510) 642-7026
Fax: (510) 642-6252