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Operations Coordinator

Accounting and Human Resources Departments Hybrid, Pinecrest, CA

The Cal Alumni Association Accounting and Human Resources departments are seeking an Operations Coordinator to support our Lair of the Golden Bear family camp in Pinecrest, CA. You’ll be part of the team that builds and supports a community and infrastructure that enables staff to achieve their business goals. The Departments are responsible for complying with accounting and labor procedures, laws, and regulations.

About the Lair: 

Nestled deep in the Stanislaus National Forest at Pinecrest, California, you’ll find the Lair of the Golden Bear, an unforgettable family summer vacation spot—owned and operated by the Cal Alumni Association since 1949. The Lair consists of three camps: Camp Gold, opened in 1949, Camp Blue, opened in 1957, and Camp Oski, opened in 1997. The camps are located just one half-mile from each other. All camps are located in the Stanislaus National Forest on U.S. Forest Service land.

About CAA:

The Cal Alumni Association (CAA) is an independent not-for-profit, 501(c)3 organization. Founded in 1872, CAA serves the community of University of California, Berkeley graduates. Please visit our website at for more information.


  • Provide accounting and human resources clerical support for Lair of the Golden Bear (Lair) business unit.
  • Meet regularly with and timely inform CFO and Sr. Director of Human Resources of issues, problems, or errors.
  • Other duties as assigned to meet business needs and staff member’s professional growth.
    • Accounting Department Operations (60%)
    • Collect from staff, scan, and organize paper receipts, bills, and other compliance documentation.
    • Confirm vendor contact information. Ensure charge account information at local vendors is up-to-date.
    • Assist with collecting and collating documentation needed for an annual non-profit financial audit.
    • Track and identify modifications to Lair Grid for seasonal staff.
    • Human Resources (40%)
    • Assist with on and off-boarding staff members, processing documentation, and updating our HR database.
    • Track and respond to employee questions sent to our HR intake email account 
    • Assist with the intake, filing, and tracking of workers comp claims. 

Required Qualifications

  • High school diploma, GED, or equivalent.
  • Ability to work with sensitive and highly confidential information. 
  • Well organized with keen attention to detail. 
  • Regular and punctual attendance is critical.
  • Strong clerical computer skills, including: communicating by email, organizing information using Microsoft Excel and the Google Suite applications, and scanning documents using mobile apps, desktop scanners.
  • Excellent time management skills; demonstrated ability to meet firm deadlines; trusted to work with and maintain confidential and sensitive information. 
  • Professional demeanor, conduct, and performance are a must. Able to interact effectively with diverse colleagues, customers, and vendors.
  • Must submit to and pass Consumer Report and FBI/DOB fingerprint background investigations.
  • Possess valid CA driver’s license and clean driving record.

Preferred Qualifications

  • Clerical experience in highly regulated business.
  • Experience with tracking worker’s compensation claims.
  • Not-for-profit experience.

Salary and Benefits

Pay Range: $23-27/hr

This position is classified as an at-will, full-time, non-exempt, hourly, position working approximately 37.5 hours per week, and reports to the Chief Financial Officer. The position is eligible to participate in company-sponsored benefits. CAA offers a competitive benefits package, participation in a 403(b) retirement savings plan with company match, and generous paid time‐off benefits. We have a friendly professional work environment, and we pride ourselves on our team approach.  

To Apply

Please email by Wednesday, April 11, 2023. Note Operations Coordinator – Tuolumne County in the subject line and attach your resume in PDF format. The Cal Alumni Association seeks candidates whose previous experience has prepared them to contribute to our commitment to diversity and inclusion and to increasing the participation of individuals from groups historically underrepresented in higher education. We are looking for applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Deadline to Apply

Wednesday, April 11, 2023

To Apply

Submit Your Resume

Submit your cover letter, resume, and salary requirements to Resumes without cover letters will not be considered.

Please reference the job title in the subject line of your email. Attachments should be in MS Word or PDF format.

Complete the Application Packet

Candidates invited to participate in a job interview must complete our Application Packet. Please use Chrome or Internet Explorer.

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Alternate Method of Application

Download the application packet as a PDF, complete the forms, and email them as an attachment to

Employment Application (PDF)

COVID-19 Temporary Adjustments

The Cal Alumni Association is preparing for our return to the office. Staff will be expected to work a hybrid schedule, with some jobs required to work onsite a majority of the time depending on job duties. Staff will be required to take a COVID-19 test on campus through University Health Services, and provide proof of COVID-19 vaccination or request an exception due to disability, medical or sincerely held religious belief. 

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

  • Fosters personal accountability and empowerment
  • Inspires personal integrity and a commitment to ethical standards
  • Builds trust and mutual respect
  • Fosters effective communication
  • Conducts work that is inspirational, innovative, forward-thinking and adaptable
  • Reinforces teamwork
  • Offers constructive feedback and coaching
  • Shares a common commitment to vision/goals
  • Nurtures a positive outlook
  • Affirms diversity
  • Allows for an aesthetic, healthy and accommodating physical workspace.


For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

  • CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
  • CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

  • Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
  • Sick time: 12 days/year
  • Holidays: 11 total per year
  • Paid time off between Dec 26 and Dec 31
  • Birthday Holiday: 1 Day off

Professional Development:

  • As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
  • CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

  • 403(b) retirement savings plan with a company match
  • Supplemental Insurance with 100% of premiums paid by CAA:
    • Life Insurance
    • AD&D Insurance
    • LTD Insurance
  • Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

  • If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
  • Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
  • UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

  • Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
  • Special campus events
  • Free admission to the University Art Museum
  • Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
  • AirBears: wireless internet access on campus