The Cal Alumni Association (CAA) is seeking a Senior Accounting Clerk. The Senior Accounting Clerk is responsible for the processing and recording of Accounts Payable and Accounts Receivable. CAA is a long-standing, financially stable, self-funded, nonprofit organization with a $17M operating budget, two locations, seven revenue-generating business units, and has multi-million dollar assets and reserves. We also complete a thorough financial audit and file a Form 990 annually. While closely partnering with and with a mission of supporting the University of California, Berkeley, CAA operates independently from the university. 

Responsibilities

Accounts Payable (AP)

• Review and upload invoices and check requests into AvidXchange.  Ensure accuracy of vendor data, transaction date, account code, amount, and appropriate supervisor approval.
• Prepare import of invoice batches to the accounting system.
• Prepare AvidPay batches for invoice payments and assign check numbers from accounting software.
• Ensure Form W-9 completed for all vendors.
• Assist with preparation of annual Form 1099 filing for contractor payments.
• Facilitate payment of staff reimbursements via Expensify with appropriate supervisor approval.
• Maintain organized accounts payable/vendor digital filing system.
• Timely inform supervisor of issues, problems, or errors in AP transactions.

Accounts Receivable (AR)

• Prepare invoices for CAA departments (facility rentals, travel programs, Cal magazine advertisements, etc.), generate and distribute invoices to customers.
• Respond to customer inquiries and correspond, as necessary, with CAA departmental staff.
• Facilitate credit card payments via accounting software.
• Assist with collections of outstanding or past due customer accounts.
• Timely Inform supervisor of issues, problems, or errors in AR transactions.

Accounting

• Process CAA staff corporate card accounts for reconciliation via Expensify software and prepare the monthly journal entry for upload to accounting software.
• Assist in monthly closing of all subsidiary and general ledger accounts as assigned.
• Assist with responding to Accounting Department email inquiries.
• Assist with documentation of Accounting Department policies and procedures.
• Assist with preparation for an annual financial audit by an independent CPA firm.
• Other duties as assigned.

Required Qualifications

• Working knowledge and understanding of Generally Accepted Accounting Principles (GAAP). 
• Accounts Payable/Accounts Receivable experience using computers and accounting software. 
• Ability to manage and prioritize projects. Well organized with excellent attention to detail. 
• Ability to work efficiently, multitask, and meet deadlines.
• Good written skills; strong interpersonal skills. 
• Strong computer skills, including using accounting software programs, and Microsoft and Google applications, especially Excel. 
• Ability to interact effectively with diverse groups of people. Professional demeanor, conduct, and performance are a must. 
• Ability to work with and maintain confidential and sensitive information. 
• Ability and willingness to work occasional evenings and weekends to support CAA and Campus-wide events as needed.
• Must submit to and pass Consumer Report and FBI/DOB fingerprint background investigations.

Preferred Qualifications

• Experience using QuickBooks or other accounting software packages.
• Not-for-profit and fund accounting experience.
• Knowledge and familiarity of the University of California, Berkeley, and the Cal campus.

Salary and Benefits

The pay range is $31-$36 per hour ($60,450 – $79,200 annualized). This position is classified as an at-will, full-time, non-exempt position, working 37.5 hours per week. CAA offers generous healthcare benefits, 403(b) plan with a company match, and generous vacation and holiday paid time off. CAA staff, while not University of California employees, can access many UC Berkeley professional development programs and resources. CAA is a friendly, team-centered, and professional environment. We are committed to creating a culture where all staff feel welcome.

To Apply

Submit your cover letter and resume to recruiting@alumni.berkeley.edu with “Sr Accounting Clerk” in the subject line. Attachments must be in either MS Word or PDF format. This position will remain open until filled, however, we encourage you to submit your materials for consideration by Monday, September 9, 2024. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Deadline to Apply

September 9, 2024

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

• Fosters personal accountability and empowerment
• Inspires personal integrity and a commitment to ethical standards
• Builds trust and mutual respect
• Fosters effective communication
• Conducts work that is inspirational, innovative, forward-thinking and adaptable
• Reinforces teamwork
• Offers constructive feedback and coaching
• Shares a common commitment to vision/goals
• Nurtures a positive outlook
• Affirms diversity
• Allows for an aesthetic, healthy and accommodating physical workspace.

Benefits

For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

• CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
• CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

• Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
• Sick time: 12 days/year
• Holidays: 11 total per year
• Paid time off between Dec 26 and Dec 31
• Birthday Holiday: 1 Day off

Professional Development:

• As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
• CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

• 403(b) retirement savings plan with a company match
• Supplemental Insurance with 100% of premiums paid by CAA:
  • Life Insurance
  • AD&D Insurance
  • LTD Insurance
• Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

• If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
• Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
• UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

• Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
• Special campus events
• Free admission to the University Art Museum
• Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
• AirBears: wireless internet access on campus