The Cal Alumni Association (CAA) is seeking a detail-oriented Cal student to support the Alumni Programming Department. Job assignments will include assisting with development of event programming, working at in-person events, managing virtual events, data entry, building e-newsletters, building marketing content, managing departmental inboxes, assisting in the Cal Alumni Mentors program, and overall support for the CAA Alumni Programming Department – Chapters, Mentorship, and Events. The student should have considerable experience using Google Workspace applications, as well as be excited about engagement with co-workers, alums, and students of all ages and backgrounds. The applicant should be comfortable with spending several hours a week in front of the computer, as well as occasional evening and weekend event work. Cal Advancement Data System (CADS) experience is a plus.

We are flexible with your schedule to make sure you can balance school work and this position. In addition to gaining valuable professional experience, you will interact with great staff and alumni here at CAA. 

Hours: 8-10 hours per week during the semester, very flexible around classes.                                Location: Hybrid: Work remotely and at Alumni House on the UC Berkeley campus

Pay Rate: $19.90 per hour, work‐study preferred 

Deadline: Apply by Friday, Sept 12, 2025

Supervision and Classification: 

This position reports to the Senior Program Manager, Mentorship and Program Manager, Events within the Alumni Programming department and will collaborate with and support other team members on assigned projects. The Student Assistant job is classified as an at-will, temporary, non-exempt position. 

Responsibilities

• Provide staff support at CAA-hosted events, including but not limited to: Homecoming, Cal Day, football/basketball game parties, lectures, and other events as assigned. Staff needs will be discussed with the Program Manager, Events.
• Assist staff with developing, proofreading, and editing of communication materials and internal documents
• Create events in the Berkeley Events Calendar
• Assist with preparation of activity reports to track alumni engagement and events
• Look up alumni in CADS and update records as needed 
• Assist staff with managing mentorship program through My Berkeley platform
• Research professional development resources for students and alums
• Attend October 23, 2025 and March 2026 in-person networking events
• Assist with virtual events as needed
• Assist with phone calls, emails, and inquiries from alumni chapter leaders and members
• Provide ongoing administrative support to Programming department 
• Perform other duties as assigned 

Required Qualifications

• Ability to follow verbal and written instructions, and complete projects in a timely manner. 
• Ability to work independently, be self-directed, and assertive. 
• Good oral and written communication skills, and attention to detail 
• Ability to maintain confidentiality and work with sensitive data 
• Ability to edit and proofread; able to understand CAA’s brand and editorial standards. Knowledge of the English language, including grammar, syntax, and punctuation. 
• Competency using Microsoft and Google apps
• Ability to learn and use complex databases 
• Ability to interact with people of all ages and backgrounds including staff, students, volunteers, and alumni
• Able to lift boxes up to 30 pounds and willing to move equipment and supplies around campus
• Must submit to and pass a background investigation

Preferred Qualifications

• Experience using  Monday.com or similar project management software
• Experience using Eventbrite event management software
• Experience using CADS

Pay Rate

$19.90 per hour, work‐study preferred 

To Apply

Please submit your cover letter and resume to [email protected] noting Student Assistant Alumni Programs in the subject line, and send your materials as an attachment in either MS Word or PDF format. This position will remain open until filled, however, we encourage you to submit your materials for consideration. Apply by Friday, Sept 12, 2025. 

Deadline to Apply

Friday, Sept 12, 2025

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

• Fosters personal accountability and empowerment
• Inspires personal integrity and a commitment to ethical standards
• Builds trust and mutual respect
• Fosters effective communication
• Conducts work that is inspirational, innovative, forward-thinking and adaptable
• Reinforces teamwork
• Offers constructive feedback and coaching
• Shares a common commitment to vision/goals
• Nurtures a positive outlook
• Affirms diversity
• Allows for an aesthetic, healthy and accommodating physical workspace.

Benefits

For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

• CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
• CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

• Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
• Sick time: 12 days/year
• Holidays: 11 total per year
• Paid time off between Dec 26 and Dec 31
• Birthday Holiday: 1 Day off

Professional Development:

• As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
• CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

• 403(b) retirement savings plan with a company match
• Supplemental Insurance with 100% of premiums paid by CAA:
  • Life Insurance
  • AD&D Insurance
  • LTD Insurance
• Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

• If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
• Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
• UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

• Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
• Special campus events
• Free admission to the University Art Museum
• Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
• AirBears: wireless internet access on campus