The Cal Alumni Association (CAA) is seeking a detail-oriented Cal student to assist with data entry, day‐to‐day office work,  building e-newsletters, building marketing content, and overall support for the CAA Alumni Programming Department – Chapters, Mentorship, and Events.  The student should have considerable experience using Excel or Google spreadsheets, as well as be excited about engagement with co-workers and Cal alumni of all ages and backgrounds. This job involves considerable data entry and analysis, so the applicant should be comfortable with several hours a week in front of the computer.  CADS EXPERIENCE is a plus.

We are flexible with your schedule to make sure you can balance school work and this position. In addition to gaining valuable professional experience, you will interact with great staff and alumni here at CAA. 

Hours: 8-10 hours per week during the semester, very flexible around classes.               

Location: Hybrid: Work remotely and at Alumni House on the UC Berkeley campus

Pay Rate: $19.90 per hour, work‐study required 

Deadline: Apply by Jul 11, 2025

Supervision and Classification: This position reports to the Associate Director, Alumni Chapters and will collaborate with and support other team members on assigned projects. The Student Assistant job is classified as an at-will, temporary, non-exempt position. 

Responsibilities

• Data entry and data research of chapter members, volunteers, and event attendees into UC Berkeley’s Cal Advancement Database System (CADS) 
• Assist staff with developing, proofreading, and editing of communication materials and internal documents  
• Create events in the Berkeley Events Calendar 
• Assist with activity reports to track alumni engagement and events. 
• Look up alumni in CADS and update records as needed 
• Maintain data in our alumni chapter database 
• Assist with phone calls, emails, and inquiries from alumni chapter leaders and members
• Provide ongoing administrative support to Chapters department 
• Perform other duties as assigned 

Required Qualifications

• Ability to follow verbal and written instructions, and complete projects in a timely manner. 
• Ability to work independently, be self-directed, and assertive. 
• Good oral and written communication skills, and attention to detail 
• Ability to maintain confidentiality and work with sensitive data 
• Ability to edit and proofread; able to understand CAA’s brand and editorial standards. Knowledge of the English language, including grammar, syntax, and punctuation. 
• Competency using Microsoft and Google apps, Eventbrite
• Ability to learn and use complex databases 
• Ability to interact with people of all ages including staff, students, volunteers, and alumni
• Able to lift boxes of 50 pounds and willing to move equipment and supplies around campus
• Must submit to and pass a background investigation. 

Salary and Benefits

Pay Rate: $19.90 per hour, work‐study required 

To Apply

Please submit your cover letter and resume to recruiting@alumni.berkeley.edu noting Student Assistant Alumni Programs in the subject line, and send your materials as an attachment in either MS Word or PDF format. This position will remain open until filled, however, we encourage you to submit your materials for consideration by Friday, Jul 11, 2025. 

Deadline to Apply

Deadline: Apply by Jul 11, 2025

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

• Fosters personal accountability and empowerment
• Inspires personal integrity and a commitment to ethical standards
• Builds trust and mutual respect
• Fosters effective communication
• Conducts work that is inspirational, innovative, forward-thinking and adaptable
• Reinforces teamwork
• Offers constructive feedback and coaching
• Shares a common commitment to vision/goals
• Nurtures a positive outlook
• Affirms diversity
• Allows for an aesthetic, healthy and accommodating physical workspace.

Benefits

For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

• CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
• CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

• Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
• Sick time: 12 days/year
• Holidays: 11 total per year
• Paid time off between Dec 26 and Dec 31
• Birthday Holiday: 1 Day off

Professional Development:

• As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
• CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

• 403(b) retirement savings plan with a company match
• Supplemental Insurance with 100% of premiums paid by CAA:
  • Life Insurance
  • AD&D Insurance
  • LTD Insurance
• Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

• If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
• Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
• UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

• Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
• Special campus events
• Free admission to the University Art Museum
• Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
• AirBears: wireless internet access on campus