2019 Policies for Camping at the Lair


** Important Updates for 2019 **

The Lair has significantly changed our Cancellation Policy. Please carefully review our new terms, and learn more about our offering of Trip Insurance, which we highly recommend.

 

Release, Waiver and Indemnity Agreement >>

Alcohol Policy >>

UPDATED: Cancellations and Refunds >>

NEW! Trip Insurance >>

CAA Membership Policy >>

 

Camper Waiver

  1. RELEASE: In consideration of the Lair of the Golden Bear allowing me, my Spouse/Partner and/or my immediate family (“Lair Participants”) to use its campsites, facilities, equipment, services, and programs, and to participate in both on-site and off-site activities and programs including, but not limited to, swimming, hiking, boating, sports,arts & crafts, and any other such activities affiliated with the Lair (“The Activity”) and/or allowing Lair Participants to do so, I for myself, my Spouse/Partner, my heirs, personal representative and assigns, release, waive, discharge, and agree not to sue the Cal Alumni Association, its officers, employees, and agents in respect of liability from any and all claims (“Release”), including those arising from the negligence of the Cal Alumni Association, its officers, employees and agents (“Released Parties”) to the fullest extent allowed by applicable law. This does not include any rights that cannot be waived under applicable law. This Release will apply in all cases, including those resulting in injuries, death, or property loss arising from or related to the Activity.
  2.  
  3. INDEMNITY: Lair Participants also agree to indemnify the Released Parties from any and all claims actions costs, expenses, damages and liabilities, including attorney’s fees, brought as a result of my involvement in The Activity, and to reimburse the Released Parties for any related expenses.
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  5. PROMOTIONAL MEDIA TERMS: Cal Alumni Association (“CAA”) and the Lair may use images of Lair Participants and camp activities in promotional materials through various media, and Lair Participants consent that the images may be used for these purposes. If Lair Participants do not wish to appear in any such materials, we will inform CAA in writing of this prior to our arrival at camp.
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  7. ALCOHOL: In an effort to ensure compliance with the Lair alcohol policy, Lair Participants and staff shall wear identifying wristbands at all times while on the premises. Serving alcohol to minors is illegal, and the Lair prohibits anyone under the legal age of 21 years old to buy, sell, serve or consume alcohol on its premises at any time. If you are of legal age, you must drink responsibly. If you choose to serve cocktails to campers while at camp, you may only serve alcohol to those ages 21 and over as identified by their wristbands. Campers not complying will be asked to leave camp.
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  9. RIGHTS RESERVED: The Lair reserves the right to ask you to leave camp if you, your family or guests’ presence becomes distracting to the wellbeing, safety or welfare of other campers or staff at the Lair.
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  11. CANCELLATION: Lair participants agree to the Lair Cancellation Policy - see below to read our full Cancellation Policy.
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  13. MEMBERSHIP: Lair participants agree to our Membership Policy: at least one adult camper in every tent during the family camp sessions must be a paying CAA member. See below to read our full CAA Membership Policy.
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  15. ASSUMPTION OF RISK: Lair participants understand that participation in The Activity carries with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. Lair Participants expressly and voluntarily assume such risks. This includes, but is not limited to, the risks associated with all strenuous physical activities and/or other inherently dangerous activities. The specific risks vary from one activity to another, but the risks range from 1) minor injuries such as scratches, bruises and sprains; 2) major injuries such as eye injury or loss of sight, joint or back injuries, heart attacks, and concussions; and 3) catastrophic injuries including paralysis and death.
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Lair Participants have carefully reviewed this Agreement and understand its terms. Lair Participants have not relied on any oral representation, statement or inducement not specifically set forth in the Agreement. Lair Participants voluntarily execute this Agreement on their own behalf. I expressly acknowledge and affirm my intent that if any portion of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full legal force and effect.


UPDATED Cancellation Policy

UPDATED: We have made significant changes to our Cancellation Policy, so please carefully review the revised cancellation and refund policy below for new cancellation deadlines and restrictions. All cancellations must be in writing, such as in an email.

Canceling on or Before February 28, 2019

You may cancel a booking on or before February 28, 2019 and receive a full refund of your deposit. 

Canceling Between March 1 and on or before March 13, 2019

A $250 fee will be charged for all cancellations of confirmed tent reservations if the cancellation occurs on March 1 and on or before March 13, 2019. 

NEW: Canceling Your Tent on March 14, 2019 and on or before April 30, 2019

NEW: All cancellations between March 14 and April 30, 2019 will result in forfeiture of your full deposit. 

NEW: Changes to Campers in Your Tent On and After March 14, 2019

  • If you need to cancel a camper in your tent, a $200 cancel fee will be applied and we’ll refund the balance after any applicable tent fees are applied.
  • If you need to change a camper in your tent, there is no fee if the rate is the same.
  • If you need to change a camper in your tent and the new camper’s fee is lower, a $200 fee per camper change will be charged and the balance refunded.
  • All camper cancellations must be in writing, and no refunds will be issued following your camping session.
  • Final Payment is Due on May 1 for ALL LAIR SESSIONS

    Final Payment is due on May 1 for ALL LAIR sessions. Payments received after May 1 will incur a minimum $50 late payment fee. Unpaid reservations are subject to cancellation and forfeiture for full deposit, and loss of rebooking privileges next summer.

    NEW: Canceling Your Tent on or After May 1, 2019

    NEW: All tent cancellations on or after May 1, 2019 result in forfeiture of your entire camping fee.

    Partial Stay Campers

    No refunds will be given for campers confirmed for the week but who arrive late or leave early.

    Sublet Fee

    We know some long time campers may not be able to return one summer, and wish to keep their tent for the following summer. In this case, the Lair permits a camper to sublet their tent to another family. We allow this for ONE TIME ONLY, as it’s unfair for families to hold on to a tent when new families are seeking to get a tent through our lottery system. Additionally, the Lair is not involved in finding families wishing to sublet; this is up to the family to find another family to use their tent for one summer only. If you do decide to sublet your tent for one summer and find another family, there is a $100 Sublet Fee that will be charged for the Lair to facilitate this. The two families involved can decide how / who wishes to pay.

    If You Don’t Get a Tent Through the Lottery

    If you are not assigned a tent through the lottery, we will issue a FULL REFUND of your deposit on request. However, you and your deposit may chose to stay on the Wait List and incur no penalties until you accept a tent. If we are still unable to get you a tent at the start of the session, we would refund your deposit then. Our Cancellation Policy only applies to campers with a confirmed tent booking, and not to campers on the Wait List.

    What If I Don’t Like My Tent Assignment?

    The Lair Reservations Team proofs every tent assigned through the lottery to be sure it aligns with your online booking request. We can’t always accommodate your first or second choice — though we try! If you provide other tent or session options in your booking request, we assume those are other options you would accept. If you are assigned a tent that matches any of the options you select in your online booking request, you will be subject to our Cancellation Policy. We don’t assign a camper a tent that wasn’t included in a booking request.

    Please see our FAQ page page for more information about our lottery and tent assignment process, as well as helpful tips on submitting your booking request.


    Because of our tighter Cancellation Policy, trip insurance is highly recommended.


    NEW OFFERING: Trip Insurance

    Based on feedback from campers last summer who experienced air quality issues in camp due to smoke from neighboring fires, we explored options that could offer financial relief should a family decide not to come to camp or to leave camp early. We landed on offering campers trip insurance, which is a solution that aligns well for travelling to any destination, including the Lair!

    As our Cancellation Policy has significantly changed, we are encouraging campers to purchase trip insurance. There are many options and you are free to use any insurance company you like. As a service, we are providing information from Meyer and Associates, a partner of the Lair of the Golden Bear and Cal Alumni Association, as they are offering two travel insurance plans through Travel Insured International (TII) as options to consider as you search.

    Both options include a variety of benefits, yet no policy can insure against every risk. Please be aware of the time-sensitive material, as each policy offers slightly different coverage and benefits. Some features, such as the pre-existing condition waiver, are provided only if you apply within 21 days from the date of your tent confirmation (for campers submitting booking requests before February 28, the date of confirmation will be March 14).

    For full details about the trip insurance plans offered through Meyer and Associates, AND to get a quick quote online, please visit their website:

    Get a Quote

    For a pdf with easy instructions on how to get a quote and/or purchase this trip insurance:

    Instructions on How to Get a Quote/Purchase

    Below is a pdf with a brief overview about the trip insurance options and coverage:

    Overview of Trip Insurance Coverage

    If you have any questions about the coverage provided by TII, please email Meyer and Associates directly at hello@meyerandassoc.com or call them at 800.635.7801. Their team is well versed in the insurance policies they offer, and their insurance is available to all campers.


    CAA Membership Policy

    Cal Alumni Association (CAA) membership is required for one adult in each tent during our week-long family camp sessions. Sorry, membership to other University of California alumni associations does not qualify for this requirement. You do not need to be a Cal grad to be a CAA member. We welcome all!

    To become a member, or to renew your membership, please contact our Membership Services department at 888.225.2586, info@alumni.berkeley.edu.