District Chairs oversee the local interview process for incoming freshmen and junior-transfer students. The position requires collaboration with fellow alumni, applicants, and the Alumni Scholarships Department at the Cal Alumni Association (CAA). Because the interview requirements for TAAP and KASP are identical, District Chairs lead a combined interview event for finalists of both scholarships.
District Chairs report to the Program Manager of Volunteer Engagement.
- Cal alumna or alumnus in good standing with the Alumni Scholarships Department and Cal Alumni Association.
- Resident of the district/region.
- Light availability (1-2 hours per week, fluctuating) from March to April 2017.
- Substantial availability (4-8 hours per week, fluctuating) from May to June 2017 (Note: time required varies greatly depending on district and number of finalists to interview).
- Ability to secure a venue for one (maybe two) interview events between May 20 to June 3, 2017. Note: CAA does not provide funding.
- Availability to host one (maybe two) interview events—and likely make-up virtual interviews for students who are unable to travel to the interview site—between May and June 2017.
Build a strong local team:
- Recruit local alumni volunteers.
- Train all volunteers before permitting them to serve on an interview panel.
- Communicate with volunteers as necessary.
Prepare for and oversee interviews:
- Procure an appropriate venue for interviews to be held in May or June.
- Coordinate interviews—in-person and virtual—for all applicants in your assigned district/region.
- Conduct interview event(s) and follow up with CAA staff as necessary.
- Utilize an online portal (WizeHive) to view training materials, manage interviewees assigned to the district, and print materials.
Adhere to CAA and Alumni Scholarships Department policy:
- Read the CAA District Chair Guide and sign all necessary agreement forms.
- Agree to the terms of the Data Management Protocol Agreement.
- Complete District Chair training provided by CAA, including all mandatory conference calls and training sessions.
- Submit all interviewing paperwork to CAA.
- Respond promptly to emails and voicemails from the Program Manager.
- Connect with fellow Cal alumni in your area.
- Give back to your community, CAA, and Cal.
- Engage with future Cal Bears.
- Help select the next class of TAAP and KASP scholars.
- Refine your organizational and leadership skills.
Support from CAA Alumni Scholarships
- Training: comprehensive training on all parts of the position.
- District Chair Meetings: facilitation of opportunities to interact with other District Chairs, gain clarification on duties or responsibilities, and share best practices.
- Materials for outreach to alumni and applicants: approved text, flyers, and templates.
- Leads for volunteer recruitment: a list of volunteers currently in your district, distributed for the sole purpose of recruiting alumni volunteers (contingent upon signing the Data Management Protocol Agreement).