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Coordinator, Pinecrest Operations

The Cal Alumni Association’s Lair of the Golden Bear Family Camp is seeking a team player to take the lead in coordinating the recruiting, hiring, and onboarding of our seasonal camp staff, and assist with our Lair retail business operations from product development through store design. The Coordinator is responsible for refining our camp programs, schedules, and activities, and assisting with implementing all pre-camp and in-camp staff training. 

The Cal Alumni Association seeks candidates whose experiences have prepared them to contribute to our commitment to diversity and inclusion. We are looking for applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.


The position reports to the Director of Operations, and is located in Pinecrest, CA, and will spend the summer months working and living at camp from May – September. The Coordinator may occasionally work remotely at other times of the year in line with job duties and business needs.


Recruiting and Hiring 

  • Lead recruitment and outreach efforts for summer, winter, and science camp seasonal camp staff such as co-hosting campus informational sessions, joining staffer recruiting team at student clubs and groups meetings, attending college campus career fairs, online job postings, networking, etc.
  • Coordinate the interview process: track applicant data, schedule and coordinate interviews, document selection rubric and applicant scoring; participate on selection committee.
  • Coordinate the selection process, prepare ranking reports for management review, and assist management with job placements.
  • Communicate with applicants throughout the selection and hiring process.
  • Assist Human Resources with on-boarding and off-boarding of seasonal employees.
  • Coordinate the implementation of all pre-camp and in-camp staff training, and documentation.
  • Assist with developing seasonal staff work schedules and shift assignments.


Camp Operations

  • Assist with the development of camper schedules.
  • Research and refine summer and winter camp programming, activities, and schedules.
  • Manage program supplies: ordering, inventory, distribution, and expense budget.
  • Participate in weekly Lair management team meetings.
  • Cover duties of the Director of Operations when they are off-duty.
  • Other duties and special projects as assigned.


Lair Retail

  • Assist with developing the Lair retail product line (apparel, gifts, snacks and sundries), and with designing staff uniforms and end of summer staff gifts.
  • Manage product receiving, warehousing, inventory, and distribution of goods for resale.
  • Assist with the development, implementation, and maintenance of interior store design.
  • Coach retail store employees; assist with developing and implementing training; enforcing standards and policies; assist with customer service.
  • Oversee rental program communications, requests, and equipment distribution and reclaiming. 
  • Oversee communications between local business partners and Lair store staff.
  • Collect and document tips for staff and wellness contractors; coordinate documentation, depositing, and distribution of tips with the Accounting team.
  • Troubleshoot technical issues with retail software and hardware.
  • Track and solve issues with the retail operation; make recommendations for improvements.

Required Qualifications

  • Required certifications: First Aid and CPR
  • Must submit to Consumer, Motor Vehicle, and FBI/DOJ fingerprint background investigations.
  • Ability to work with confidential information and follow data security protocols.
  • Excellent written and oral communication, problem solving, and interpersonal skills.
  • Able to lift, push and pull up to 30 pounds.
  • 2 years experience in an administrative support role.
  • Hospitality or customer service industry experience.
  • Confident computer skills using PC, and Microsoft Office and Google Suite, especially Sheets.
  • Proactive with exceptional attention to detail, organized, and the ability to keep others organized.
  • Ability to prioritize, multi-task, be a team player, and thrive in a fast-paced, outdoor work environment is a must.
  • Prior experience participating in or working at an organized camp program preferred.

Salary and Benefits

This is a full-time, non-exempt job with a pay range of $23-25 per hour. Room and board are provided from May – September. This job is eligible to participate in healthcare benefits, a retirement plan with company match, and generous vacation and holiday time-off benefits. This position is classified as a CANRA mandated reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies.

The Cal Alumni Association seeks candidates whose experiences have prepared them to contribute to our commitment to diversity and inclusion. We are looking for applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. 

To Apply

After reviewing our website, please submit your cover letter and resume to for consideration. Please note Pinecrest Ops Coordinator in the subject line. Please send your materials as an attachment in either MS Word or PDF format. This position will remain open until filled, however, we encourage you to submit your materials for consideration by Monday, January 8, 2023. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Deadline to Apply

Monday, January 8, 2023

To Apply

Submit Your Resume

Submit your cover letter, resume, and salary requirements to Resumes without cover letters will not be considered.

Please reference the job title in the subject line of your email. Attachments should be in MS Word or PDF format.

Complete the Application Packet

Candidates invited to participate in a job interview must complete our Application Packet. Please use Chrome or Internet Explorer.

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Alternate Method of Application

Download the application packet as a PDF, complete the forms, and email them as an attachment to

Employment Application (PDF)

COVID-19 Temporary Adjustments

The Cal Alumni Association is preparing for our return to the office. Staff will be expected to work a hybrid schedule, with some jobs required to work onsite a majority of the time depending on job duties. Staff will be required to take a COVID-19 test on campus through University Health Services, and provide proof of COVID-19 vaccination or request an exception due to disability, medical or sincerely held religious belief. 

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

  • Fosters personal accountability and empowerment
  • Inspires personal integrity and a commitment to ethical standards
  • Builds trust and mutual respect
  • Fosters effective communication
  • Conducts work that is inspirational, innovative, forward-thinking and adaptable
  • Reinforces teamwork
  • Offers constructive feedback and coaching
  • Shares a common commitment to vision/goals
  • Nurtures a positive outlook
  • Affirms diversity
  • Allows for an aesthetic, healthy and accommodating physical workspace.


For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

  • CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
  • CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

  • Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
  • Sick time: 12 days/year
  • Holidays: 11 total per year
  • Paid time off between Dec 26 and Dec 31
  • Birthday Holiday: 1 Day off

Professional Development:

  • As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
  • CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

  • 403(b) retirement savings plan with a company match
  • Supplemental Insurance with 100% of premiums paid by CAA:
    • Life Insurance
    • AD&D Insurance
    • LTD Insurance
  • Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

  • If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
  • Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
  • UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

  • Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
  • Special campus events
  • Free admission to the University Art Museum
  • Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
  • AirBears: wireless internet access on campus