At the Cal Alumni Association, the human resources (HR) team is focused on hiring great employees, and fostering a workplace culture centered on inclusion and belonging. We’re searching for an experienced HR Coordinator to provide skilled administrative support for our department ensuring smooth and efficient business operations.  The Coordinator cultivates relationships and trust with our employees, and will help with important functions such as HR data management, staffing, and employee engagement. If you have HR experience working in a small company or non-profit organization and truly enjoy wearing many hats, this may be the job for you.  

SUPERVISOR: Senior Director, Human Resources

Responsibilities

HR Administration

• Enter employee data and upload supporting documentation in HRIS, and audit HRIS for accuracy and compliance.
• Route documents and contractor agreements for signatures using an e-signature app; download and organize finalized documentation.
• Assist with recruiting including job postings and candidate communications.
• Respond to employment and unemployment verification requests.
• Assist with employee engagement initiatives, embedding DEIB principles into our programs.
• Submit compensation and benefit survey data, and purchase reports.
• Assist in the communication, interpretation, and upkeep of the employee handbook, escalating complex issues.
• Other duties as assigned.

Risk Management and Compliance: 

• Ensure all documents are filled out completely and all signature approvals are included.
• Ensure staff completion and HR documentation of all required training courses, including Umbrella MOU requirements.
• Digitize, upload, and organize hard copy files; identify data to be destroyed per Data Retention Policy.
• Submit annual EEO-1 and California Fair Pay reports. Reconcile HR database with payroll database, and collaborate with the Payroll team to resolve discrepancies as needed.

Budgetary support: 

• Perform first-level review of department invoices and apply expense codes.
• Reconcile health care invoices, escalating issues as needed.
• Administer the work study program; report student wages and hours for reimbursement.

Required Qualifications

• aPHR certification or working knowledge of principles and practices of HR administration.
• 2+ years human resources experience in a variety of HR disciplines
• Knowledge of federal, California, and local employment and payroll laws. 
• Proven ability to work with confidential information and act with discretion, diplomacy, and professionalism. 

• Proficient in Google and MS Office software applications. 
• Experience using HRIS and benefit administration software applications. 
• Excellent organizational skills and the ability to manage multiple priorities with attention to detail. 

• Good communication, interpersonal, follow-up, problem-solving, and creative thinking skills. 
• Must submit to Consumer Report Investigation and FBI/DOJ fingerprint background checks.
• Must be able to lift, push, and pull up to 15 pounds.
• Ability to work occasional evenings and weekends in addition to assigned work shifts.

Preferred Qualifications

• Degree in Human Resources or related field.
• aPHR, PHR, SHRM-CP or equivalent certification(s).

Salary and Benefits

This position is classified as a full-time, hourly, non-exempt position. Pay range will be between $29-32/hr. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

To Apply

Please submit your cover letter and resume to: Human Resources at recruiting@alumni.berkeley.edu. Please note HR Coordinator in the subject line. Please send your materials as an attachment in MS Word or PDF format. Resumes without a cover letter will not be considered. Applicants are encouraged to apply by March 11, 2024; however, the position will be open until filled. 

Deadline to Apply

March 11, 2024

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

• Fosters personal accountability and empowerment
• Inspires personal integrity and a commitment to ethical standards
• Builds trust and mutual respect
• Fosters effective communication
• Conducts work that is inspirational, innovative, forward-thinking and adaptable
• Reinforces teamwork
• Offers constructive feedback and coaching
• Shares a common commitment to vision/goals
• Nurtures a positive outlook
• Affirms diversity
• Allows for an aesthetic, healthy and accommodating physical workspace.

Benefits

For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

• CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
• CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

• Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
• Sick time: 12 days/year
• Holidays: 11 total per year
• Paid time off between Dec 26 and Dec 31
• Birthday Holiday: 1 Day off

Professional Development:

• As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
• CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

• 403(b) retirement savings plan with a company match
• Supplemental Insurance with 100% of premiums paid by CAA:
  • Life Insurance
  • AD&D Insurance
  • LTD Insurance
• Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

• If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
• Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
• UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

• Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
• Special campus events
• Free admission to the University Art Museum
• Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
• AirBears: wireless internet access on campus