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PrePress and Print Production Freelance Contractor

Recurring biannual assignment for the CALIFORNIA Magazine

The PrePress and Print Production Contractor works closely with the Design Director and the editorial team to ensure the accurate and timely production of the print editions of California magazine, published by the Cal Alumni Association. This position has full responsibility over ensuring that all files adhere to our design standards, are high quality, and ready for printing. 

The PrePress and Print Production Contractor will be contracted during the two months of production leading up to press. We print our magazine twice a year. Press is scheduled in late May for the Spring/Summer issue, and in mid November for the Fall/Winter issue. Interested candidates must have availability and flexibility in their work schedule during these times, with the ability to participate in weekly virtual editorial meetings. 

The PrePress and Print Production Contactor is the main point of contact between the Design Director and our printing partner, Quad, during the production process. The Contractor works with Cal Alumni Association’s marketing and business development departments to check and upload all partnership ads, in-house ads, and in-house content for inclusion in the magazine. In addition, the position coordinates with our sister organization, University Development and Alumni Relations, to upload their section in the magazine. 

Work can be done remotely in the United States. The Cal Alumni Association is located in Berkeley, CA which is in the pacific time zone. California adjusts annually for daylight savings time. We set and communicate meetings and deadlines based on our Berkeley time zone.

The Cal Alumni Association seeks contractors whose previous experience has prepared them to contribute to our commitment to diversity, inclusion, and belonging. We are also looking for applicants who demonstrate an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.


  • Manages the preflight/prepress processes for all ads, inserts, and editorial content
  • Creates template-based layouts for several back-of-book pages
  • Creates page (InDesign) files to place ads and inserts
  • Creates organized folders on Box or Google Drive for ads and insert pages
  • Creates the map for each issue 
  • Pours final editorial copy as needed to determine word count
  • Circulates final layouts to the Design Director and editorial team for approval 
  • Makes edits on the InDesign files and maintains the files on the server
  • Circulates proofs to the Design Director and editorial team for approval
  • Processes all images, places final images in InDesign files, and uploads them to Quad
  • Uploads press ready PDFs to Quad
  • Creates and exports text files of final editorial content and the cover for web publishing
  • Creates issue PDFs for web publishing, awards, and promotion 
  • Assists with image research as needed 
  • Other duties as assigned

Required Qualifications

  • 2+ years print production experience, preferably working for a magazine 
  • Strong understanding of prepress and print industry standards
  • Software fluency in graphics programs (InDesign, Illustrator, Photoshop, Acrobat)
  • Ability to meet deadlines under pressure
  • Must have flexibility in work schedule to permit occasional evening and weekend commitments during print production

Freelance Fee

This is a biannual assignment that supports our two magazine production cycles each year. Fee is $4,000 per issue.

To Apply

After reviewing our website, please email your cover letter, resume, and a portfolio that demonstrates a proficient understanding of print media to with “PrePress and Print Production Contractor” in the subject line. Resumes without cover letters and a portfolio will not be accepted. Please send all materials as a single attachment in PDF format by March 22, 2024. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Deadline to Apply

March 22, 2024 

To Apply

Submit Your Resume

Submit your cover letter, resume, and salary requirements to Resumes without cover letters will not be considered.

Please reference the job title in the subject line of your email. Attachments should be in MS Word or PDF format.

Complete the Application Packet

Candidates invited to participate in a job interview must complete our Application Packet. Please use Chrome or Internet Explorer.

Apply Now
Alternate Method of Application

Download the application packet as a PDF, complete the forms, and email them as an attachment to

Employment Application (PDF)

COVID-19 Temporary Adjustments

The Cal Alumni Association is preparing for our return to the office. Staff will be expected to work a hybrid schedule, with some jobs required to work onsite a majority of the time depending on job duties. Staff will be required to take a COVID-19 test on campus through University Health Services, and provide proof of COVID-19 vaccination or request an exception due to disability, medical or sincerely held religious belief. 

Our Operating Principles

We are especially interested in hiring a candidate who will commit to building a workplace that:

  • Fosters personal accountability and empowerment
  • Inspires personal integrity and a commitment to ethical standards
  • Builds trust and mutual respect
  • Fosters effective communication
  • Conducts work that is inspirational, innovative, forward-thinking and adaptable
  • Reinforces teamwork
  • Offers constructive feedback and coaching
  • Shares a common commitment to vision/goals
  • Nurtures a positive outlook
  • Affirms diversity
  • Allows for an aesthetic, healthy and accommodating physical workspace.


For Our Full-time Employees:

CAA offers an excellent health care and supplemental benefits packages, 403(b), a generous paid time-off benefit, and more. We have a friendly, relaxed but professional environment, and we pride ourselves on our team approach.

Health Care Benefits:

  • CAA employees are required to contribute 10% of their total medical premium for the employee and 20% for any eligible dependents.
  • CAA pays 100% of the premiums for Dental and Vision benefits for the employee and any eligible dependents.

Paid Time Off Benefits:

  • Vacation: 16 days/year for first 2 years of service, 18 days/year after completing 2 years of service, 21 days/year after completing 5 years of service.
  • Sick time: 12 days/year
  • Holidays: 11 total per year
  • Paid time off between Dec 26 and Dec 31
  • Birthday Holiday: 1 Day off

Professional Development:

  • As affiliates to UC Berkeley, CAA employees are eligible to participate in many of the on-campus professional development workshops, seminars and professional networks available to UCB employees. Please note that this does not include undergraduate or graduate courses offered to students.
  • CAA has a partnership with UC Berkeley Extension that offers our employees a discount on enrollment fees.

Financial Benefits:

  • 403(b) retirement savings plan with a company match
  • Supplemental Insurance with 100% of premiums paid by CAA:
    • Life Insurance
    • AD&D Insurance
    • LTD Insurance
  • Option to purchase supplemental insurance plans from AFLAC

Commuting and Parking:

  • If you’re a commuter, consider taking advantage our pre-tax public transit commuter benefit. You can load your Clipper Card or pay public transit fare with pre-tax dollars.
  • Cal Bear Pass: Take advantage of UCB’s partnership with AC Transit. The partnership offers a cost savings of up to 70% off the standard monthly bus pass rate! CAA employees are eligible to purchase an AC transit pass at the faculty/staff discount rate with pre-tax payroll deductions.
  • UCB Campus Parking Permit: As affiliates to UCB, our CAA employees are eligible to purchase a campus parking permit at the faculty/staff discount rate with pre-tax payroll deductions.

Access to Campus Programs and Discounts:

  • Eligible to join the Recreational Sports Facility (RSF) at the Faculty/Staff discount rate
  • Special campus events
  • Free admission to the University Art Museum
  • Discount tickets for Cal Performances, Pacific Film Archive, and Hertz Hall
  • AirBears: wireless internet access on campus