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Policies for Camping at the Lair

Below are many of our general policies for camping at the Lair in 2022. Prior to booking, we suggest you carefully review our terms, and learn more about our offering of Trip Insurance, which we highly recommend.

2022 Policies for Camping at the Lair

Below are many of our general policies for camping at the Lair in 2022. Prior to booking, we suggest you carefully review our terms, and learn more about our offering of Trip Insurance, which we highly recommend.

Camper Waiver 2022
As a guest or visitor of the Lair, you assume all risks and dangers incidental to the activity of camping in a rustic outdoor environment including specifically, but not limited to, the danger of being injured or killed by wildlife, participating in recreational activities such as swimming or outdoor sports at or around the campground, or inclement weather conditions. Upon your signing of this waiver form, you are acknowledging and assuming these risks and dangers.
1. RELEASE: In consideration of the Lair of the Golden Bear allowing me, my Spouse/Partner and/or my immediate family ("Lair Participants") to use its campsites, facilities, equipment, services, and programs, and to participate in both on-site and off-site activities and programs including, but not limited to, swimming, hiking, boating, sports, arts & crafts, and any other such activities affiliated with the Lair "The Activity"), and/or allowing Lair Participants to do so, I for myself, my Spouse/Partner, my heirs, personal representative and assigns, release, waive, discharge, and agree not to sue the Cal Alumni Association, its officers, employees, and agents in respect of liability from any and all claims ("Release"), including those arising from the negligence of the Cal Alumni Association, its officers, employees and agents ("Released parties") to the fullest extent allowed by applicable law. This does not include any rights that cannot be waived under applicable law. This Release will apply in all cases, including those resulting in injuries, death, or property loss arising from or related to the Activity.
2. INDEMNITY: Lair Participants also agree to indemnify the Released Parties from any and all claims actions costs, expenses, damages and liabilities, including attorney’s fees, brought as a result of our involvement in The Activity, and to reimburse the Released Parties for any related expenses.
3. PROMOTIONAL MEDIA TERMS: Cal Alumni Association (“CAA”) and the Lair may use images of Lair Participants and camp activities in promotional materials through various media, and Lair Participants consent that the images may be used for these purposes. If Lair Participants do not wish to appear in any such materials, we will inform CAA in writing of this prior to our arrival at camp.
4. ALCOHOL: In an effort to ensure compliance with the Lair alcohol policy, Lair Participants and staff shall wear identifying wristbands at all times while on the premises. Serving alcohol to minors is illegal, and the Lair prohibits anyone under the legal age of 21 years old to buy, sell, serve, or consume alcohol on its premises at any time. If you are of legal age, you must drink responsibly. If you choose to serve cocktails to campers while at camp, you may only serve alcohol to those ages 21 and over as identified by their wristbands. Campers not complying will be asked to leave camp.
5. The Lair reserves the right to ask you to leave camp if you, your family, or guests’ presence becomes distracting to the wellbeing, safety, or welfare of other campers or staff at the Lair.
6. Lair participants agree to the Lair Cancellation Policy: All cancellations must be in writing, such as in an email.
7. Lair participants agree to our Membership Policy: at least one adult camper in every tent during the week long family camp sessions must be a paying CAA member.
8. ASSUMPTION OF RISK: Lair Participants understand that participation in The Activity carries with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. Lair Participants expressly and voluntarily assume such risks. This includes, but is not limited to, the risks associated with all strenuous physical activities and/or other inherently dangerous activities. The specific risks vary from one activity to another, but the risks range from 1) minor injuries such as scratches, bruises, and sprains; 2) major injuries such as eye injury or loss of sight, joint or back injuries, heart attacks, and concussions; and 3) catastrophic injuries including paralysis and death.

Furthermore, the novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, we strongly recommend social distancing. The Lair has put in place preventative measures to reduce the spread of COVID-19; however, the Lair cannot guarantee that you, your family, or visitors will not become infected with COVID-19. By signing this waiver,
you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that your party and you may become exposed or infected by COVID-19 while at or around the Lair and that such exposure or infection may result in personal injury, illness, permanent disability, and death. You understand that the risk of becoming exposed to or infected by COVID-19 at the Lair may result from the acts, omissions, or negligence of yourself and others, including but not limited to the Lair’s employees, contractors, volunteers, and other campers. You voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury, illness, or death to yourself or anyone in your party. On behalf of yourself and your party, you hereby release, covenant not to sue, discharge, and forever hold harmless the Lair, its employees, owners, agents, and representatives, of and from any and all claims, including all liabilities, damages, fees, costs, or expenses of any kind arising out of or related thereto.

The current Coronavirus (COVID-19) pandemic has had unprecedented impacts on organized social gatherings. Local, state, and federal guidance and directives, stay-at-home and lockdown orders, and health official and other government mandates and recommendations have substantially impacted the ability and manner in which the Lair must operate. As a result, the Cal Alumni Association (“CAA”) strongly recommends social distancing, that Lair Participants ages 5 and older be vaccinated, use masks, and abide by all such guidelines and directives. In addition, we require Lair Participants ages 3 and older be Covid-19 tested prior to arrival at camp and have a negative test result. We strongly recommend that Lair Participants take a PCR test within 72 hours prior to arrival, and if that’s unavailable, then a rapid test within 24 hours of your arrival. Lair Participants will be asked to upload negative test results to an online app prior to arrival (instructions on this front will be provided in late spring). These requirements are subject to change.

CAA has put in place preventative measures to reduce the spread of COVID-19 at the Lair. However, CAA cannot guarantee that the Lair Participant will not become infected with COVID-19 as a result of attending the Event.  By signing this Waiver, Lair Participant and those joining in your tent also acknowledges the contagious nature of COVID-19 and that contracting COVID-19 may result in personal injury, illness, permanent disability, and/or death.

Lair Participants have carefully reviewed this Agreement and understand its terms. Lair Participants have not relied on any oral representation, statement or inducement not specifically set forth in the Agreement. Lair Participants voluntarily execute this Agreement on their own behalf. I expressly acknowledge and affirm my intent that if any portion of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full legal force and effect.
2022 Cancellation Policy
All cancellations must be in writing, such as in an email.

● You may cancel a booking on or before February 28, 2022 and receive a full refund of your deposit.  
● All cancellations between March 16, 2022 and April 30, 2022 will result in the forfeiture of your deposit.
● Final Payment is due May 1 for all Lair sessions including family camp and adult sessions.
● Payments received after May 2 will incur a minimum $50 late payment fee. Unpaid reservations are subject to cancellation, forfeiture of full deposit, and loss of rebooking privileges next summer.
● All cancellations after May 1, 2022 result in forfeiture of your entire camping fee.
● If you need to cancel a camper in your tent, a $200 fee will be applied and we’ll refund the balance after any applicable tent fees are applied.
● If you need to change a camper in your tent, there is no fee if the rate is the same.
● If you need to change a camper in your tent and the new camper’s fee is lower, a $200 fee per camper change will be charged and balance refunded.
● No refunds will be given after May 1 for any camper changes in your tent.
● No refunds will be given for campers confirmed who arrive late or leave early.
● Trip insurance is offered and is highly recommended.
Highly Recommended: Trip Insurance
In these challenging days with many unknowns, we are encouraging campers to purchase trip insurance. There are many options and you are free to use any insurance company you like. As a service, we are providing information from Meyer and Associates, a partner of the Lair of the Golden Bear and Cal Alumni Association, as they are offering two travel insurance plans through Travel Insured International (TII) as options to consider as you search.

Both options include a variety of benefits, yet no policy can insure against every risk. Please be aware of the time-sensitive material, as each policy offers slightly different coverage and benefits. Some features, such as the pre-existing condition waiver, are provided only if you apply within 21 days from the date of your tent confirmation (for campers submitting booking requests before February 28, the date of confirmation is March 17 and will be communicated via email to campers who booked this summer).

For full details about the trip insurance plans offered through Meyer and Associates, AND to get a quick quote online, please visit their website.

If you have any questions about the coverage provided by TII, please email Meyer and Associates directly at hello@meyerandassoc.com or call them at 866.679.7836. Their team is well versed in the insurance policies they offer, and their insurance is available to all campers.
CAA Membership Policy
Cal Alumni Association (CAA) membership is required for one adult in each tent during our week-long family camp sessions. Sorry, membership to other University of California alumni associations does not qualify for this requirement. You do not need to be a Cal grad to be a CAA member. We welcome all!

To become a member, or to renew your membership, you can contact the Lair office at lair@alumni.berkeley.edu. For additional information on membership, please contact our Membership Services department at 888.225.2586, info@alumni.berkeley.edu.
Covid Testing Protocols for 2022
As we strive to keep everyone at camp as safe as possible this summer, we are requiring all campers ages 3 and older verify they’ve tested negative for Covid within 72 hours of arrival to camp.

Even if you are vaccinated, we are still requiring that all campers ages 3 and older be tested prior to arrival. While being vaccinated greatly reduces your chances of getting seriously ill from Covid, it doesn’t guarantee that you cannot spread Covid nor get sick from Covid.

We are accepting either PCR or antigen tests, such as a home self-administered antigen test which are available at local pharmacies. If you haven’t already, you can order free tests at special.usps.com/testkits.

Please follow all instructions carefully on home administered tests!
Kokomo247 Covid Tracking app information
Campers will receive an email about two weeks prior to the start of their session from @kokomo247.com, our third party provider, Kokomo 24/7. This email will provide login details to their app called CovidTracker.

The email will have full instructions on how to download the app to your mobile phone, along with your specific login credentials. Once in the app, follow the simple directions found in their email to verify your negative Covid test results. You won’t need to upload your test – just add the date and results of the test. For those vaccinated, please also provide your dates of vaccinations and boosters.

Delegators and Delegatees:

If we didn't have an email address for someone in your tent (i.e. your partner or children), you will have been assigned the 'Delegator' role of providing their information in YOUR app. Your role is the Delegator for these Delegatees.

When you login to the app, your Delegatees can be found by clicking + (the plus sign) on your account. When you click the plus sign, you’ll view a dropdown list of your Delegatees on your account. Follow the instructions to submit their information to the app.

If you used Kokomo last summer:

We’re starting fresh for 2022. So if you joined us last summer and used the Kokomo app, your 2021 data is no longer in your account, making it cleaner and less confusing for this summer.

Don't wish to use the app?
As an alternative to using this CovidTracker app, you are welcome to email us your results after you've taken the Covid test within the 72 hour arrival window.

Email us at lair@alumni.berkeley.edu and confirm that you and the campers in your tent took the test and had negative results. You will need to list the names of each camper in your tent, and confirm each test result was negative.

Again, full details on this will be sent to you about two weeks ahead of your arrival.

Plan ahead and be prepared!

We highly suggest you plan ahead and have either an appointment for your Covid test, or have an at-home Covid test to take starting as early as 72 hours before your arrival.

What if I don’t get tested before arrival?

Campers who have not provided their negative Covid test results through the Kokomo app before arrival will not be allowed to come into camp until the negative test results have been provided.


If we don't have your results through the CovidTracker app, you will be asked at Check-in to get tested before arriving in camp.

We will not be administering tests to campers upon arrival.

It’s likely that local stores in Twain Harte and Sonora may have at-home Covid test kids, but we STRONGLY suggest you don’t rely on this.

What if I or someone in my tent gets sick at camp?
Our EMT will have a limited number of Covid tests that will be administered to a camper exhibiting signs of Covid. If the results are positive, this camper and their tentmates / family will be asked to leave camp immediately to protect the rest of the Lair campers during their session.
Private Party Guidelines for 2022
Private parties and mixers have been a long-standing tradition at the Lair and will always be. COVID-19 pandemic circumstances require special guidelines for the health and safety of all campers and staff; the parties and mixers are no exception. In order to allow such events to continue in a safe manner, all private parties, mixers, and similar activities (events) SHALL comply with the following guidelines:

1. All beverages must be served in either their original bottles, cans or in disposable cups.
2. All beverages must be served by a designated bartender, including bottle or canned adult beverages or soft drinks. Self-serve coolers, ice chests, or other types of dispensers are prohibited. If coolers, ice chests, or dispensers are used, they must be accessible to, and used only by, the bartender.
3. All food items must be prepared & served in a food safe manner or supplied by the camp kitchen. Campers may supply food items only if they are provided in individual, manufacturer-sealed or single-serve packages. We can't have any shared appetizers &/or chips & dips. These items must be served in individual containers.
4. Sharing of food or beverages is strictly prohibited.
5. Any member of the Lair staff is authorized to terminate any event in violation of the guidelines in effect at the time of the event or if they determine the event to be unsafe. In such a case, the hosts shall cooperate with immediately shutting down the event.
6. The health and safety of all campers and staff at the Lair is, and has always been, the top priority. The COVID-19 situation is unpredictable and constantly changing, therefore, the Lair reserves the right to, at any time and without advance notice cancel any or all events, and/or modify these guidelines as necessary and appropriate to the circumstances.
Do not come to camp if you or anyone in your group is feeling unwell.
Please wait and do not come to camp if you or anyone in your group is feeling unwell. Sickness spreads quickly at the Lair, and keeping our community healthy to enjoy their camping vacation is our top priority.

Whether it’s Covid or another virus or the flu, please stay home until everyone is healthy.
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