2017 Policies for Camping at the Lair


CAA Membership Policy

Cal Alumni Association (CAA) membership is required for one adult in each tent during our week-long family camp sessions. Sorry, membership to other University of California alumni associations does not qualify for this requirement. You do not need to be a Cal grad to be a CAA member. We welcome all!

To become a member, or to renew your membership, please contact our Membership Services department at 888.225.2586, info@alumni.berkeley.edu.


Cancellation Policy

Please review the updated cancellation and refund policy below for new cancellation deadlines and restrictions. All cancellations must be in writing, such as in an email.

Canceling on or Before March 22, 2017

You may cancel a confirmed reservation on or before March 22, 2017 and receive a full refund of your deposit. 

Canceling Between March 23, 2017 and on or Before May 1, 2017

A $250 fee will be charged for all cancellations of confirmed tent reservations if the cancellation occurs on March 23 and on or before May 1, 2017. 

Canceling Between May 2, 2017 and Your Lair Arrival Date

All cancellations between May 2, 2017 and 14 days prior to your arrival date will result in forfeiture of the entire deposit ($815/$850 for full week; $250 for getaway weekends; $300 Lair Sports and Recreation Camp; $200 for Women’s Wellness Weekend; $155 for Young Alumni Weekend). Cancellations within 14 days of your arrival result in the forfeiture of your entire camping fee. If an individual who was originally a member of a confirmed reservation cancels on May 2 or later, a $100 fee will be charged per individual who cancels, and a tent fee of $535 may also be invoked, depending on the number of campers remaining in the tent. You may change the campers in your tent without incurring the $100 fee, provided the total number of campers remains the same or higher.

Final Payment is Due May 1 for Family Camp

Final Payment is due May 1 for all family camp reservations, and on July 1 for all adult sessions. Payments received after these dates will incur a minimum $50 late payment fee. Unpaid reservations are subject to cancellation and forfeiture for full deposit..

Canceling Within 14 Days of Your Arrival Date

All cancellations made within 14 days of your arrival date will result in a forfeiture of the entire fee, unless we can fill your space. If we can fill your tent, then only your deposit is retained. No refunds will be given for individuals in a tent who cancel within 14 days of camp.

Partial Stay Campers

No refunds will be given for campers confirmed for the week but who arrive late or leave early, unless we are notified at least 14 days before the start of camp.

If You Don’t Get a Tent Through the Lottery

If you are not assigned a tent through the lottery, we will issue a FULL REFUND of your deposit on request. You may chose to stay on the wait list for however long and incur no penalties until you accept a tent.


Absolutely no refunds will be given for changes in which we are notified after the conclusion of your camp session.


Promotional Media Terms

The Cal Alumni Association (CAA) and the Lair of the Golden Bear may use images of campers and camp activities in promotional materials through various media, and that my image and/or the images of my guest campers may be used for these purposes. If you or any of your guest campers do not wish to appear in any such materials, please contact us prior to your arrival at camp.


Release, Waiver and Indemnity Agreement

In booking a tent at the Lair and before and/or upon arrival, campers will be requested to sign a waiver, stating that in consideration of the Lair of the Bear allowing me and my guests to utilize its campsites, facilities, equipment, services, and programs, and to participate in both on-site activities including swimming, hiking, boating, sports, and arts & crafts, and off-site programs affiliated with the Lair, and/or allowing my child(ren) and other guests to do so, I provide this release, waiver and indemnity agreement (the “Agreement”) on behalf of myself, my personal representatives, heirs, and next of kin, and/or on behalf of the guests and child(ren) who are identified as guest campers in my booking.

  • On my own behalf and/or on behalf of the guests and child(ren) who are identified as guest campers in my booking, I assume full responsibility for all risk of bodily harm, injury, or death, and for all risk of damage or loss to personal property, occurring on the premises of the Lair, or while participating in any program, activity or event conducted by or in affiliation with the Lair.
  • I hereby release the Lair, its directors, officers, employees, and agents (hereinafter referred to as “Releasees”) for and from all liability, injury, damage, harm or loss suffered or sustained on the property or premises of the Lair, or while participating in any activity or program conducted by or in affiliation with the Lair, including any injury, harm or death to me or to the guests and child(ren) who are identified as guest campers in my booking, and I release and waive any claim or demand based thereon whether caused by the negligence of any Releasee(s) or otherwise.
  • I hereby agree to indemnify and hold harmless the Releasees from any loss, liability, damage, expense or cost they may incur due to or resulting from my presence or activity at the Lair, or due to or resulting from my attendance at or participation in any program conducted by or in affiliation with the Lair, or that they may incur due to or resulting from such attendance, participation, presence, or activity by the guests and child(ren) who are identified as guest campers in my booking.
  • I expressly acknowledge and affirm my intent that this Agreement be construed and applied as broadly and inclusively as permitted by California law. I further expressly acknowledge and affirm my intent that if any portion of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full legal force and effect.
  • Promotional Media Terms – Cal Alumni Association (CAA) and the Lair may use images of campers and camp activities in promotional materials through various media, and that my image and/or the images of my guest campers may be used for these purposes. If you or any of your guest campers do not wish to appear in any such materials, please contact us prior to your arrival at camp.
  • Serving alcohol to minors is illegal, and the Lair prohibits anyone under the legal age of 21 years old to consume alcohol on its premises at any time. In an effort to insure compliance with this policy, Lair campers and staff shall wear identifying wristbands at all times while on the premises. If you are of legal age, you must drink responsibly. If you chose to serve cocktails to campers while at camp in which anyone participating is under 21, you may only serve alcohol to those ages 21 and over as identified by their wristbands. Campers not complying will be asked to leave camp.
  • The Lair reserves the right to ask you to leave camp if you, your family or guests’ presence becomes distracting to the wellbeing, safety or welfare of other campers or staff at the Lair.
  • I have carefully reviewed this Agreement and I understand its terms. I have not relied on any oral representation, statement or inducement not specifically set forth in the Agreement. I voluntarily execute this Agreement on my own behalf and on behalf of the guests and child(ren) who are identified as guest campers in my booking.